This course explains how information is stored on employees, how it is used to calculate the pay and the provisions and other employee obligations such as Superannuation and Leave entitlements.It also covers the use of time-sheet data and how it impacts the projects worked on.
ON COMPLETION PARTICIPANTS WILL BE ABLE TO:
Understand how Muli can be used for Human Resources and Payroll functions.
See how Muli can work under different industrial awards and working calendars.
Understand how time-sheets and labour orders work together.
RECOMMENDED FOR THE FOLLOWING ROLES:
All current and potential Muli users.
Project Time-sheet Design
A construction company’s labour force is one of their major assets and also one of their biggest costs and is best managed through the use of a well designed Project Time-sheet. The time-sheets will capture the key information revealing the utilisation of these assets and the true fully loaded costs of labour.
These days employee time-sheets need not be completed on paper and then processed at head office. Most construction sites are now able to access the Internet and site managers or supervisors are able to enter a time-sheet, on behalf of their staff, on the location where the hours have been spent. In addition to saving time and distributing the data entry burden, the results will be more accurate as data entered and approved as close to the “coal face” as possible tends to have fewer errors.
Job Costing & Payroll
A Project time-sheet completed on site also tends to be more complete in terms of the related information the company or project requires. This is important as the data captured is not just for payroll purposes, but for job costing, and may even provide the basis for preparing progress claims for labour, supervision and professional services for clients.
An integrated construction accounting software solution, like Muli, will include a payroll solution that incorporates its own project time-sheet system. The employees or site managers should be able to enter the actual hours worked against a project, a specific cost allocation and a labour order into the system.
Administrative staff on monthly pays will require only a simple time-sheet format as they will allocate their hours against a single project and have minimal allowances.
It is the wages staff who will require the most complex project time-sheet content. Wages staff are typically subject to Industrial Awards and Project or Location specific Site Agreements, and require multiple pay sequence codes to accommodate the many pay rates and allowances these awards prescribe.
Muli processes the Project Time-sheet in two stages. This has the advantage of only revealing the hours worked on site to non-payroll staff. The Payroll Manager works on an extended view of the Time-sheets, which shows the pay sequences and the actual amounts being paid.
For larger numbers of employees, a Project Time-sheet may require one or two electronic approvals and Muli uses Incoming Documents & Risk2Do alerts to automate the approval work-flows for the approval process.
Because a Project Time-sheet is part of the Muli Payroll, there is no delay – no waiting for batching, before the Payrun can be processed and being fully integrated to the other Muli modules, Project and Job costs are seamlessly updated with these labour costs.
Duration: 10 minutes
Course Code: 301