Muli has extensive Account Payment Process and reporting options extremely automated contractual obligation verification, formal approach, email remittance advice and Direct Deposit file.
Project approvals are net of GST which is managed at the General ledger level.
Payment approvals
Normally the project team are required to authorise invoices by reviewing Unapproved invoices and if a subcontract complete a subcontract pay advice that may contain a number of invoices.
Muli Has a Number of payment processing processes.
- Basic invoice
- Subcontract payment notice -(RCTI)
- Reimbursements
Once authorised The Accounts payable team formally review and send.
The process of authorising an Accounts Payable invoice for payment requires that the Organisation needs to be established and a Purchase Order be raised. Muli enforces this process so that costs are attached to each Order and that there are controls in place to ensure no over-payment occurs.
Folio Number (AP)
The folio number is one such control. It is a unique sequential number issued by the system. By default, pressing “NEXT” will assign the next sequential number at the completion of the transaction. Alternatively you may enter a previously entered folio number and the system will display the selected transaction details and allocate the number with next available subscript. This allows for corrections – Normally folio “b” would reverse folio “a”. Then folio “c” would be the required transaction. This keeps all related transactions together.
Or if you use the F3 Enquire facility on the Folio field, the software will list those Incoming Documents that are Approved and Ready for Payment (this would include Subcontract claims that are in a worksheet status).
Paying
Regardless how the payments were selected (Project and/or Organisation, in one or more selections), they will be included in this report. It also includes the reasons why certain payments should not be made, ie: contract not signed, insurances expired, etc.
You can add to or unselect selected payments until you have produced the required report for the current payrun.
Originally, Muli would have recommended that remittance advice and cheques not be raised while awaiting details of insurances, etc, which leads to reprocessing effort. However some firms prefer to print the cheques and hold them until the required action is forthcoming and then forward the cheque.
Note: Where failure messages occur, Direct Deposit payments are redirected to computer cheque payments to enable production of documentation and held until supplier action is completed to allow release of cheque.
