Accounts Control 243 – This control changes the way Muli automates the accounting processes and should be thoughtfully applied. This is a 2-character control.The first position indicates the Contract type, ie: what is the basis of contracting for the project and this controls the rules Muli applies with the accounting and reporting processes.V = Invoice
The Contract Value is equal to the value of invoices raised dated prior to accounting end date. This would not be used if any form of Variation Management is applied to the project. Automatically updates the Adjusted Contract Value. “Do and Charge” supply of goods type work.L = Lump Sum
Traditional Lump Sum Contracting where you contract an agreed Sum of money to complete an agreed Scope of Work that may be adjusted by agreeing Variations.C = Cost Based
There are a large number of Contracts that fall into this category, where a portion of the contract is “Reimbursement of Actual Costs”. However, there are usually other parts of the contract that are at Contractors Risk. Hence, a cost based project will usually be associated with a Management project for managing the fixed portion which includes agreed fees.
Claims are based on Cost Report and fixed fee elements budget in allocations 1150 to 1159. These projects do not have Project Contribution.M = Management Fee
This project type is used in conjunction with Cost Based. No income is usually received directly by project. Income is normally received via Journal allocations 1150 to 1159 (Not Project Income).
The fixed fee items are then budgetted in normal allocations.
This project would have project contribution.S = Small Jobs
This project is used to manage that part of the business where a number of Small Jobs are undertaken, usually less than one month in duration. Allocations 2001 to 6999 allow for a maximum of 5000 small jobs per project. Also, common reserves for the small jobs may be budgetted in allocations 1000 to 1999 and 7000 to 9998.R = Responsibility/Profit Centre P/L
This is a special project type numbered CP999YY, where YY = financial year.
Generally uses allocations 1800 to 1999.
The role of this project for companies that assign managers to Profit Centres to enable the production of individual Profit Centre Profit & Loss (not Balance Sheet) and allow consolidation of multiple profit centres and overhead P & L for an extended company report.The Second position indicates Project Operational Status.A = Active
The Project is ActiveB = Budget Frozen
The project has been passed from Estimator to the Project Manager with Management agreeing the goals. The prevents the Budget being adjusted except by Budget Journal whcih will leave an audit trail.C = Completed
The project is financially complete.
The Muli test that will stop you putting in a Completed status is:
Adjusted Contract = Invoice to Client = Received from Client = Approved for payment (includes project contributions) = Paid , and Retention = 0 and project last transaction date is before today.
F = Finished
This status is applied by Muli process when you process a financial year end after the last transaction date. This stops recording project history and reports.
G = General Ledger
This is a special project PZYY000 created by the system each financial year to record all transactions and produce company reports. Only Overhead projects are allowed in Profit Centre Z.
T = Template Project
These are special projects used as a starting point / checklist for setting up the various project types.
ZZ99xxx are Muli created templates
ZZ98xxx are User modified templates
No real costs or income may be applied to these projects.